1. There is no charge for the use of the Queen City Room or the Community Meeting Room and any group using these rooms may not charge admission. Exceptions may be made, with Director approval, for participants to pay for consumable materials offered at an educational event.
2. With the exception of The Sedalia Public Library Foundation, The Board of Trustees of The Sedalia Public Library and other library support groups, the Queen City Room and the Community Meeting Room are not available for commercial, fundraising or profit-making purposes. In addition, personal events such as birthday parties and bridal showers are not allowed.
3. Approval to use a room at the Library does not imply the Library’s endorsement of the group or organization, its policies or beliefs. Neither the name, nor the address of the Library may be used as the official address or headquarters of any organization that uses a Library room.
4. Any group requesting a room is expected to conduct its proceedings in a manner that shall not disrupt the normal library functions.
5. Light refreshments are acceptable, with proper clean up.
6. The Library is not responsible for damaged, lost or stolen items used or left in the meeting rooms.
7. Meeting rooms are available during library operating hours only. All groups must vacate the rooms a minimum of 15 minutes prior to closing. Exceptions made at the Director’s discretion.
8. The individuals making this request assumes responsibility for any damages to the premises, equipment or furnishings as a result of the requested meeting. Fees for excessive damage or cleanup may be charged to applicants.
9. The library staff will not be readily available to “set up” technology or furniture. The contact person on this application should plan to arrive early to make sure the room is in working order for your event.
10. SPL needs at least 24 hour’s notice to reserve the rooms.
11. For recurring meetings, please reapply every 60 days.

Board Approved March 14, 2022,
Revised & Approved May 8, 2023